Senior Executive Assistant

What's the role?

We are seeking a highly motivated and proactive Senior Executive Assistant to provide support to an executive-level officer. The ideal candidate will possess a positive attitude and a keen ability to anticipate needs, ensuring seamless day-to-day operations. As an Senior Executive Assistant, you will be responsible for managing schedules, coordinating meetings, and handling communications with precision and professionalism. Your role will be pivotal in fostering a productive and organized environment, enabling our executives to focus on strategic initiatives. If you are a detail-oriented individual with excellent communication skills and a commitment to excellence, we invite you to join our team.

Essential Responsibilities:

• Manages the executive's calendar, travel arrangements and schedules meetings and appointments.

• Oversees and monitors all correspondence; emails, calls, mail, etc.

• Drafts communications, reports, presentations, and spreadsheets. May conduct research and generate reports by collecting data from various tools or consolidating information.

• Manages meetings, prepare agendas, coordinate presentations, and take meeting minutes where appropriate. Coordinate functional employee meetings and events.

• Files and organizes all documents both paper and electronic including emails, reports, presentations, etc.

• Manages and monitors expenses.

• Assists in elevating the employee experience by coordinating employee events and functional communications

• May take on special projects.

• May provide work direction to other administrative staff.

• Maintains strict confidentiality in handling materials and sensitive information.

Bring your best! What this role needs:

• Manages the executive's calendar, travel arrangements and schedules meetings and appointments across multiple time zones.
• Oversees and monitors all correspondence, emails, calls, mail, etc.
• Drafts communications, reports, presentations, and spreadsheets. May conduct research and generate reports by collecting data from various tools or consolidating information
• Files and organizes all documents both paper and electronic including emails, reports, presentations, etc.
• Prioritizes and ensures timely deadlines are met on multiple tasks within a fast-paced environment.
• Manages and monitors expenses to meet company budget requirements.
• Ability to prioritize projects and be proactive is critical in this role.
• Maintains strict confidentiality in handling materials and sensitive information.
• Attends meetings as requested to both participate and to prepare agendas, documents and follow ups
• Leads the teamwork, partnership and coordination of work across the Function EA/AA team
• Coordinates large meetings and work with other executive assistants as needed.

What this role needs:

• Previous experience supporting SLT/ELG leader at NM
• Associates degree or specialized training; college degree preferred
• Strong technical skills in MS Office
• Strong organizational skills and planning skills
• Excellent interpersonal skills and strong people skills as well as strong written and verbal communication
• Resourceful and adaptable to handle a variety of tasks

Compensation Range:

Pay Range - End:

We believe in fairness and transparency. It's why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you're living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more.

Grow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now!

Northwestern Mutual is an equal opportunity employer who welcomes and encourages diversity in the workforce. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.

We're excited about the potential people bring to Northwestern Mutual. You can grow your career here while enjoying first-class perks, benefits, and our commitment to a culture of belonging.

• Flexible work schedules
• Concierge service
• Comprehensive benefits
• Employee resource groups