Senior Shipping/Receiving & Materials Coordinator

Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilized on naval fleets across our allied navies around the globe.

As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defense customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed.

We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, and expendables.

Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide!

Nationality Requirements

Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers.

Job Description

Shipping & Receiving (50%)

• Coordinate and execute all shipping and receiving operations, including creation of bills of lading, packing slips, export documentation, and hazardous goods paperwork.

• Ensure compliance with international, federal, and internal shipping regulations.

• Manage incoming deliveries: unload materials, inspect shipments, document receipts in the ERP system, and route materials to designated areas.

• Identify the most efficient and cost-effective carriers or shipping methods to meet delivery schedules and contractual obligations.

• Resolve shipping issues, including discrepancies in invoices, delays, and incorrect deliveries.

• Operate material handling equipment to transport goods safely throughout the facility.

Materials Management (50%)

• Monitor and maintain accurate inventory levels of raw materials, parts, and finished goods.

• Coordinate with purchasing, production, and warehousing teams to track material movements and ensure materials are available to meet production demands.

• Initiate reorders by notifying Buyers/Materials team when inventory reaches pre-defined thresholds.

• Input and maintain material data within ERP or other inventory management systems for reporting, demand forecasting, and planning.

• Perform and document regular cycle counts and reconcile inventory discrepancies.

• Coordinate the transfer and staging of materials between facilities or departments.

Qualifications:

• High school diploma or equivalent; associate degree in logistics, supply chain, or related field preferred.

• 3-5 years of experience in shipping/receiving and materials or inventory management.

• Strong understanding of shipping compliance (including hazardous materials) and documentation requirements.

• Proficiency in ERP systems and Microsoft Office Suite.

• Prior experience handling government property preferred but not a requirement.

• Experience operating forklifts or other material handling equipment (certification preferred).

• Excellent communication, problem-solving, and organizational skills.

• Ability to work independently and collaboratively in a fast-paced environment.

Required to maintain security clearance.

Typically, a High School Diploma (or equivalent) and 3+ years of related experience.

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Diverse & Inclusive Employer

Ultra Maritime is a proud Equal Opportunity Employer committed to fostering a respectful, and diverse workplace. We welcome applicants from all backgrounds and do not tolerate discrimination of any kind. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, ethnicity, marital status, disability, genetic information, protected veteran status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws.

As a defense contractor, we are dedicated to maintaining the highest standards of integrity and security. We operate a drug-free workplace and, where permitted by law, conduct pre-employment background checks and substance abuse screening.

We offer competitive benefits including medical, dental, vision, 401k match, paid time off and family leave, and much more!

Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email careers@ultra-us-gbs.com

Company: Ultra Maritime