Accountant II - Carbondale (0011)

This position is responsible for a broad range of activities essential to assisting the Director of the Center for Rural Health and Social Service Development (CRHSSD) in fiscal/financial matters. This position provides accounting and fiscal management support to accurately maintain and monitor expenditures for the purchase of goods and services, contracts, revenue, grant fiscal management, and budgets for the CRHSSD

Fiscal Management/ Accounting/ Purchasing / Accounts Payable/ Grant Management / General 95%

Fiscal Management/ Accounting

1. Oversees and monitors all fiscal transactions on state, local, grant, and foundation accounts for the CRHSSD. Meets with the Director and or Ex. Director on a monthly basis and as needed to provide updates and to report on all fiscal funds. Inform Director, Ex. Director, and fiscal officer of overall financial condition and any problematic items.
2. Responsible for reconciling all accounts (including income, expenses, and payroll) to University Accounting Reports and Foundation reports monthly, noting apparent errors or inconsistencies. Requires follow up to resolve discrepancies and account corrections, to ensure accurate expenditures on each account.
3. Prepares account status reports for all active CRHSSD accounts-monthly, quarterly, and as needed. Reflecting revenues, expenses, budgets and projections for outstanding commitments, for all CRHSSD grant accounts, to accurately reflect current account balances, at all times.
4. Manage and reconcile local accounts and cash balances. Ensure the department does not exceed expenditures beyond balances available.

1. Uses AIS to run monthly reports and as needed, including but not limited to: Funds Available Reports, Funds Available Report of Transactions, Fund Available Grants, and Account Analysis Reports.
2. Examines accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
3. Act as delegated Fiscal Officer. Sign and approve correspondence, requisitions, invoice vouchers, travel vouchers and similar documents as a fiscal officer delegate; Ensuring adherence to Fiscal Officer Responsibilities and documents are appropriate, complete, and in compliance with all University, School of Medicine, Grant agency and CRHSSD policies and guidelines. Resolves discrepancies by contacting departments for resolution and or preparing corrections, as needed.
4. Assists in preparing annual budgets for the Budget Solicitation process for CHRSSD state and local accounts.
5. Assist Director with personnel projections for Staffing projections and projections for expenses associated with departmental activities. Participate in long term planning discussions with Director. Provide fiscal information to Director, for decision making by the Director.
6. Responds to correspondence regarding financial and/or budget matters, including purchases and payments for goods and services.
7. Prepares Account Receivable quarterly and annual reports, year-end accrual report, and Unrelated Business income Tax (UBIT) quarterly and annual reports
8. Answers questions and assists CRHSSD team members with understanding and compliance of purchasing guidelines, budgets, accounts payable, travel etc.
9. Maintains all expenditure transaction documentation for every transaction on all CRHSSD accounts, ensuring records are complete, accurate and accessible.

Purchasing/ Accounts Payable

1. Responsible for preparing and coding a variety of Purchasing, Accounts Payable, and Accounting Services forms, and Foundation Forms, including but not limited to: purchase requisitions, PO revisions, travel vouchers, budget forms, collection reports, vendor payment forms, and account correction forms, etc.
2. Responsible for gathering and preparing supporting documentation, as required to ensure orders for goods and services are placed and payments are made in a timely manner.
3. Verifies vendor invoices for accuracy and completeness. Resolve discrepancies by working with vendors and agencies, as needed.
4. Uses AIS and other resources to look up information about vendors, method of purchase or payment, as appropriate to the goods and services needed.
5. Maintains documentation for all purchases and payments on all CRHSSD accounts. Ensures records are complete, accurate and accessible.

Grant Management

1. Assist Director and Ex. Director in developing grant budgets and budget justifications for grant applications or grant budget revision requests, as needed.
2. Prepares account status reports for all active CRHSSD Grant accounts, monthly, quarterly, and as needed. Reflecting revenues, expenses, budgets and projections for outstanding commitments, for all CRHSSD grant accounts.
3. Close grant accounts, ensuring the full expenditure of resources available. Work with the OSPA grant assignee to complete monthly, quarterly, and final financial reports for grant agency reporting as required.
4. Monitors accounts and keeps Director, Ex. Director, Program Coordinators and fiscal officer informed of overall financial condition.

General Duties

1. Responsible for accounting records retention and disposal in accordance with federal, state, and university guidelines, following the Records Retention policy.
2. Provide back up support for Office Support Specialist and Admin Aide in their absence for basic office support functions, such as mail sorting, locking and unlocking, greeting guest, etc.
3. Performs other secretarial/fiscal and related duties as assigned.

1. Active participation, where appropriate, on committees and projects.
2. Active participation and support of unit initiatives.
3. Other related duties as assigned.

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. Any one or any combination of the following, totaling three (3) years (36 months), from the categories below:
   1. Work experience and/or training in Accounting or a closely related field
   2. College course work and/or training in Accounting or a closely related field including 12 semester hours in accounting
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
2. A total of two (2) years (24 months) of experience in professional level accounting work consistent with the next lower level of this series.

Note: An advanced degree in accountancy or registration as a Certified Public Accountant may be substituted for one year of professional experience.

1. Problem-solving (Ability to tell when something is wrong; inclination towards solving problems)
2. Organization and time management (Ability to arrange things or actions in a certain order according to a specific set of rules)
3. Math skills (Ability to choose the right mathematical methods or formulas to solve a problem and to efficiently solve mathematical problems)
4. Computer knowledge (Working knowledge of computers, computer systems, and accounting software)
5. Communication skills (Ability to relay information in speaking so others will understand and to understand what others say)
6. Teamwork (Ability to work well with others)
7. Independent decision making (Ability to exercise independent judgment)
8. Broad accounting knowledge (Up-to-date knowledge of economic and accounting principles and practices, as well as relevant laws and regulations; ability to apply accounting theory to routine accounting problems)
9. Customer service orientation (Ability to assess customer needs, meet quality standards for service, and evaluate customer satisfaction)
10. Clerical knowledge (Knowledge of word processing, managing files and records, designing forms, managing inventory, etc.)
11. Written composition (Ability to compose complex written material; knowledge of grammar and punctuation, spelling, etc.)
12. Ability to operate office accounting machines and equipment

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

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"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.