Program Officer II, EpiC

Project Description:
Meeting Targets and Maintaining Epidemic Control (EpiC), a global project funded by the U.S. President's Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Government that provides strategic technical assistance and direct service delivery to achieve HIV epidemic control among all at-risk populations; strengthen global health security (GHS), including outbreak response;, improve maternal and child health (MCH), address malaria; and nutrition.

Job Summary:

The Program Officer II (PO) is primarily responsible for providing programmatic, operations, and administrative support to the EpiC project including a portfolio of 2 - 5 countries. They will work with select country teams and EpiC HQ and global staff to ensure the smooth set up, implementation and operation of country programs, and ensure ongoing monitoring and reporting on country programs.

The following standard job functions apply: Provides aid and support to project, programs and/or portfolios. Collects, compiles, and analyzes information relevant to projects. Assists with project implementation. Ensures project activities are on track with work plans and that technical expertise informs project implementation. Gathers information to assist with project activities. Provides project support, in addition to communication efforts related to project management and execution. Ensures compliance with internal and external regulations. May monitor budget for projects and maintain monitoring system for reviewing project status. Ensures completion of project while adhering to budget, scope, and schedule requirements. Develops/reviews work plans, prepares presentations, and supports other related project objectives and deliverables. EpiC POs also provide extensive support on subaward management, including developing and reviewing subaward packages, supporting subaward monitoring, modifications, and close-out process.

FHI 360 anticipates hiring up to seven (7) Program Officers in support of the EpiC project, including one (1) based in Thailand. Other POs can be based globally where FHI 360 is registered, with a preference for individuals based in the United States.

Accountabilities:

• Provides support to project management, delivers presentations, leads meetings, takes meeting notes.

• Reviews purchase orders in the finance system of record (HQ only).

• Leads assigned project tasks and oversees task completion.

• Coordinates the provision of technical and management support to established country programs, e.g. managing employee and consultant hiring process including recruitment, interviewing, and development of scopes of work and RFA/RFQ/RFPs.

• Research and provides input for project design by supporting other team members.

• Synthesizes existing information and data into an overarching summary of progress on key project activities, including for project reports and other deliverables.

• Tracks trends in the project area and collects more sophisticated data. May contribute to project budget development.

• May conduct new hire onboarding on department procedures and administrative processes.

• Participates in external events related to projects and/or technical areas. May serve as a mentor to other team members.

• Maintains and updates project tracking sheets for deliverables, contracts, and accruals, as well as maintain project files; Assist in ensuring document management site is used appropriately by project team.

• Liaises with the funder by supporting administrative tasks and assisting with the coordination of the contracting process; serves as the contact regarding administrative task assignments.

• Reads and interprets budget to understand tracking and suggest budget items/approach for tasks.

• Reviews expense reports and invoices prior to management approval.

• Drafts and reviews of sub-award packages before submission for approval, contributes to subawards monitoring, develops sub-award packages modification and participate in close-out process.

• Liaises with subcontractors; facilitates partner/sub-award communication related to task completion and planning.

Applied Knowledge & Skills:

• Full understanding of project/project management concepts and practices. Basic knowledge of the technical area of the project.

• Task level knowledge.

• Working knowledge of concepts, practices, and procedures with project design. Excellent oral and written communication skills.

• Strong and demonstrated project/project management skills. Ability to problem solve and implement corrective action as needed.

• Ability to prepare reports and provide information to management in a timely matter.

• Articulate, professional, and able to communicate in a clear, positive fashion with funder and staff.

Problem Solving & Impact:

• Works on problems of diverse scope that require review of various factors.

• Uses cost benefit/risk assessment with selecting methods and techniques to determine appropriate action.

• Builds productive working relationships internally and externally.

• Decisions may cause delays and affect a work unit or area within a department.

Supervision Given/Received:

• Receives little instruction on routine work. Receives methods and procedures on new projects or assignments.

• May provide guidance to other lower-level personnel. Will report to a Manager, Associate Director, or Director.

Education:

• Bachelor's Degree or its International Equivalentin Health, Nutrition, Social Science or Related Fields

• Project management certification preferred.

Experience

• 4+ years of relevant experience with projects management principles and practices.

• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.

• International or Domestic (US) Program Development or program management experience working on health projects preferred.

• Professional proficiency in French or Spanish strongly preferred for some positions.

Typical Physical Demands:

• Typical office environment.

• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

• Ability to sit and stand for extended periods of time. Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• 10% - 25%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants' previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant's tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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