Senior Program Administrative Supervisor

POSTING TYPE: Open Competitive
DEPARTMENT: Community Corrections
HOURS: Full time
PREFERRED HIRING RANGE: $78,981- $88,854/year (109 grade)
FULL SALARY RANGE: $78,981- $123,408/year
LOCATION: Judicial Center, Dakota County Government Center, Hastings, MN
UNION: HSSA
CLOSE DATE: 4:30 p.m. on 11/18/2025

Community Corrections' Mission Statement: To transform lives, promote equity and increase community safety.

Community Corrections' Diversity and Inclusion Mission Statement: As a system we are committed to dismantling institutional racism and healing historical trauma. We are moving forward as a place where inclusion, respect, acceptance, growth, and teaching are expected. We will recognize our individualities. We will listen to every voice, recognize our biases, and grow towards a more equitable and inclusive culture. We will help each other learn by modeling, teaching, and listening.

The Senior Program Administrative Supervisor position functions as the second level supervisor over office support staff and is responsible for a full range of supervisory activities including staffing, work direction, staff development, and performance management. This position also manages program support and technology/office service functions of a designated County department or division; this classification must possess and apply in-depth /working program knowledge. This position is also responsible for project management, supervision, planning, policies, and procedures.

NEED TO HAVE QUALIFICATIONS:
Bachelor's degree in business or related field AND one year of administrative, management or supervisory office support experience with progressive levels of responsibility.

These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

1. Supervises Office Management staff.
2. Manage the activities of program support and technology/office services support staff. This classification must possess and apply in-depth/working program knowledge.
3.Assign and schedule work and staff training sessions, approve absences, evaluate performance, monitor career development, train staff, and recommend the hiring, disciplinary actions, and dismissal of staff. Conduct unit staff meetings; develop and implement team building activities.
4, Plan, develop and implement programs and policies; identify opportunities for increases in productivity or decreases in costs; monitor policy changes by reviewing bulletins, web pages, Court directives, and legislative changes to identify and implement program/fiscal revisions to ensure compliance, as necessary.
5. Establish standards for the use and appropriate application of systems. Document applications, establish policies, and direct development of work procedures. Ensure quality of system input, data output, reporting and analysis.
6. Work in the development, implementation, and maintenance of the information and accounting systems to maximize revenues, monitor expenses, and ensure recoveries are sought where appropriate.
7. Coordinate program preparation for and participation in external audits. Administer department compliance systems, developing audit functions around systems, data, incentives, procedures, and financial transactions to ensure integrity. Determine and maintain security structure in various systems, determining appropriate access levels.
8. Manage development of planned and ad hoc reports. Perform statistical analysis and direct preparation of reports. Present reports to internal and external groups. Manage the compilation of data and timeliness of submission for federal and state reporting requirements.
9. Assist with establishing and renewing contracts, monitor contract expiration and initiate Requests for Proposal. Oversee services and expenditures to ensure contractual compliance.
10. Provide leadership in research and policy analysis to improve programs and services, leading to improved outcomes for clients. Conduct accurate analysis of outcome data to identify program performance trends and service needs, providing recommendations to promote improved outcomes and processes.
11. Coordinate large projects to implement new mandates or programs, developing work plans, timelines, and budget. Leads projects to implementation.
12. Ensure integrity of staff in compliance with data privacy laws. Manages data retention and destruction in compliance with county, state, federal, and contractual requirements. Manage records requests, making determinations based on data privacy laws. Develops/provides training to staff.
13. Represent the department or County with other departments and outside agencies regarding program/office procedures and ensuring support for departmental objectives and county-wide issues.

ESSENTIAL JOB FUNCTIONS: Duties 1-13 are essential functions.

These are the competencies for the role. Candidates must possess most but are not required to have all. Training may be provided.

Required at time of hire:

• High level of analytical skills and ability to apply analytical reasoning.
• Ability to establish and maintain positive working relationships with staff, management, and other public agencies.
• Ability to problem-solve and make effective decisions in accordance with precedents and regulations.
• Ability to communicate and present ideas effectively both verbally and in writing.
• Comprehensive knowledge of the principles and practices of office management, leadership and supervision.

• Comprehensive knowledge of department, County and State programs, policies and procedures as well as knowledge of the relationships between departments to other agencies and governing entities.
• Ability to interpret rules, legislation, and related regulations with respect to the impact on the organization.
• Comprehensive knowledge of Microsoft Office Suite products and applicable State, County and departmental computer systems.
• Knowledge of concepts and applications for information systems.
• Considerable knowledge of data practices laws and confidentiality.
• Knowledge of accounting principles and County budget preparation methods.

Location & Schedule

• Comprehensive and affordable medical, dental, vision, and other benefits.
• Excellent work-life balance.
• Generous paid time off (accrual rate starts at four weeks per year).
• Eleven paid holidays each year and one floating holiday.
• Pension with a generous employer contribution.
• Ability to work from home some of the time.

• You submit an online application that includes supplemental questions.
• We assign you a score based on your qualifications.
• Top scoring candidates are referred to the hiring manager for interview consideration.
• We conduct interviews and reference checks before extending an offer.
• We extend an offer and conduct background checks.