Coordinator Medical Staff-Med Staff Administration-Full Time

Summary:

The Medical Staff Coordinator facilitates the Medical Staff Services function by providing administrative and operational support. The MS Coordinator is the first point of facility contact for Medical and Allied Health Staff applicants. Administrative responsibilities include clerical support functions for Medical Staff Services and the Quality Department, coordinating multiple medical staff committee meetings, directing incoming correspondence, producing written materials including but not limited to meeting minutes, correspondence and reports, operating job specific software such as MS Office and credentialing database, answering multiple phone lines, processing incoming and outgoing mail, and operating various office machines. Operational responsibilities include but are not limited to handling Medical and Allied Health Staff credentials and peer review files and documents. This position is critical in maintaining confidential departmental documents, managing storage and office space, coordinating meetings, and providing guidance and support to the credentialing function within the region.

Responsibilities:

• Provides administrative support to the Medical Staff Services function, Medical Staff Leadership and the Quality Department.
• Supports flow of communication to and from CMO by coordination of Medical Staff agenda items, supporting documents and follow up.
• Coordinates the Medical Staff meeting function, including scheduling, agenda planning, preparation of required items, transcription of minutes and completion of required follow up items.
• Responsible for the flow of information between departments, committees, and facility leadership.
• Facilitates the work of assigned committees such as tracking unfinished business, forwarding items through the medical staff approval process.
• Maintains working knowledge of The Joint Commission Medical Staff Standards and the Medical Staff Bylaws. Participates in regulatory surveys.
• Performs as assigned other administrative duties including but not limited to:
  • Maintaining ER call schedules.
  • Assist in updating medical staff policies/procedures, tracking policies through the medical staff approval process.
  • Maintain Meditech Provider Dictionary; additions; edits; suspensions.
  • Assist with Medical and Allied Health Staff orientation.
  • Assist with special departmental projects as assigned.
• Provides assistance in the credentialing process and maintenance of credential files specific to the facility:
  • Maintain medical and allied health staff database (ECHO).
  • Assist with the intake of Medical and Allied Health Staff initial and reappointment applications.
  • Coordinate flow of initial appointments, reappointments and advancements for applicable Staff members to the Credentials Committee, MEC and Medical Staff Relations Board Committee.
  • Facilitate review of credentials files for approval with the appropriate Medical Staff leader.
  • Generate various reports and lists from the database, and staff wide correspondence.
  • Responsible for notification to appropriate parties of Staff status and respective privileges.
  • Assist in maintaining current licensure, certification, and other required items on all credentialed and/or privileged practitioners. Updates ECHO database accordingly.

Requirements:

Education/Skills

• High school graduate required.
• Associate Degree or equivalent experience preferred.
• Experience in Medical Staff services preferred.
• Education and training in computer technology.
• Must be proficient in word processing, with experience in transcription of minutes of sufficient quality to undergo regulatory and legal scrutiny.
• Must have excellent written, communication, time, and priority management and organizational skills.
• Must have excellent interpersonal skills in order to interact on a professional level with physicians, their staff, and facility leadership and associates.
• Must be able to maintain absolute confidentiality of work subject.

Experience

• At least five years of clerical experience, preferably in the medical field. Experience in credentialing preferred.
• Proficient in MS Office applications and other department-specific programs.
• Knowledge of office equipment required.

License, registrations, or Certifications

• None

Work Schedule:

8AM - 5PM Monday-Friday

Work Type:

Full Time