Conference Coordinator, Conference & Dining Services, Real Estate & Workplace Solutions (RE&WS)

Description

Leidos has an opening for a talented, creative, experienced professional to fill the role of Conference Coordinator in the Conference & Dining Services organization at Global Headquarters (GHQ) in Reston, VA. This is an exciting opportunity to put your skills to good use and contribute to a vibrant team as you plan and execute business meetings, conferences, and special events for this well-respected Fortune 300 company. The Conference Coordinator reports to the Director, Global Conference & Dining Services, and supports functions that align with the company's growth, mission, and values --- Integrity, Inclusion, Innovation, Agility, Collaboration, and Commitment.

The successful candidate will be seasoned, articulate, detail-oriented, confident, and comfortable working in an energetic fast-paced corporate environment. Most meetings and events will be held at Leidos GHQ (Reston Town Center, VA) or local surrounding facilities. On occasion, depending on the event size/scope, the Conference Coordinator may be tasked with planning and/or supporting activities at other Leidos locations (Huntsville, AL; San Diego, CA; etc.).

Our Conference Services provides comprehensive logistics management and first-class event execution for business meetings across the enterprise. The Conference Coordinator must be a strong collaborator who is personable and has incredible attention to detail. This individual will be responsible for managing projects from the onset through final post-event closeout. Primary responsibilities for the role will include providing comprehensive, tactical meeting/logistical support and event technology (e.g., Cvent) services for meetings, special events, and conferences as assigned.

Primary Responsibilities:

• Monitoring Conference Services/Facilities email Inbox and responding to queries as needed
• Uploading and deleting Weekly Cafe Menus on Prism (Leidos Intranet)
• Managing P-Card and Conference Services Payment Card allocations and back-up documentation to support charges in a timely manner
• Budgeting, cost-tracking/expense breakdown and savings analysis
• Organizing meeting data/files and archiving folders
• Managing access for non-employee attendee visitor/facility and fee collection/processing, when applicable
• Pre, onsite, and post-event logistics support, facility management, and staffing
• Conference materials preparation/printing support
• Vendor coordination, communications, and invoice reconciliation
• Photographing/documenting events for future reference
• VIP parking coordination and ground transportation planning
• Updating team directory and Leidos Facebook pages
• Post event support, including tracking ROI via online survey/evaluation and hot-wash meetings
• Equipment/material rental, inventory tracking/management, shipping coordination, etc.
• Supplier procurements using Leidos Contracts and Addenda to reduce costs/corporate risk
• Concierge-level white glove service for VIP events
• Ensuring policies and procedures are followed and compliant with Federal Government regulations

Required Qualifications:

• Bachelor's Degree in a related field and 1+ years of experience in hospitality, event planning, tourism, and conference management in the corporate environment or High School Diploma with 5+ years of relevant corporate experience in hospitality, event planning, tourism, and conference management.
• Experience using Cvent, a web-based event management system to create online invitations, registration websites, post-event surveys, and run reports
• Extensive experience with EMS (Event Management System) conference room scheduling software to include reserving space, running utilization reports, troubleshooting when problems occur, and training staff
• Familiarity with Social Tables software to create meeting room layouts and event space diagrams
• Strong customer service mindset and high standards
• Travel (up to 25%) when directed to support key meetings and events
• Occasional evening/weekend work may be required
• US citizenship is required and able to obtain security clearance as needed

Preferred Qualifications:

• Strong work ethic, personable, detail oriented, ability to apply educational training to the position, tech savvy, comfortable working in teams, taking directions, executing on assigned tasks and completing projects on time and within budget.
• Knowledge of Leidos policies/procedures governing business meetings, corporate events, customer functions and catering

At Leidos, we don't want someone who "fits the mold"-we want someone who melts it down and builds something better. This is a role for the restless, the over-caffeinated, the ones who ask, "what's next?" before the dust settles on "what's now."

If you're already scheming step 20 while everyone else is still debating step 2... good. You'll fit right in.

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Securing Your Data

Beware of fake employment opportunities using Leidos' name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system - never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at LeidosCareersFraud@leidos.com.

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.