EXECUTIVE ADMINISTRATIVE ASSISTANT 1 - 73009

Executive Service

For more information, visit the link below:
https://www.tn.gov/content/dam/tn/health/program-areas/careers/01%2007%202026%20Executive%20Admin%20Assist%20job%20ad.pdf

Background Check:

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Who we are and what we do:

The Division of Community Health Services (CHS) implements Tennessee Department of Health programs through the provision of direct patient care by clinical staff, community outreach and partnerships, public health services delivery, communicable disease surveillance, prevention, and mitigation, public health emergency services, primary care to the uninsured, and dental services statewide.

How you make a difference in this role:

TDH incorporates our values into the work we do each day to achieve our mission, live our vision and address our strategic priorities. Mission: Protect, promote, and improve the health and well-being of all people in Tennessee.

Job Overview:

The CHS Executive Directors are seeking a highly organized and motivated Executive Administrative Assistant to provide comprehensive administrative and operational support and to ensure the efficient functioning of our office.

Key Responsibilities:

• Manage and maintain calendars, leadership schedules, appointments, and travel arrangements
• Coordinate meetings, prepare agendas, and meeting minutes
• Screen and prioritize incoming communications (calls, emails, correspondence)
• Assist with creation and dissemination of internal and external communications
• Draft, review, and edit correspondence, presentations, and documents
• Handle confidential information with discretion and professionalism
• Prepare and process expense reports, timesheets, and employee evaluation reports
• Organize and maintain Community Health Services SharePoint Pages
• Manage office operations with adequate ordering of supplies and management of office assets (cars, equipment, etc.)
• Organize and host events such as conferences and teambuilding activities

Minimum Qualifications:

Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to two or more years of full-time professional staff administrative experience or related work.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.