Executive Assistant to the Director's Office

Normal office hours with occasional nights or weekend support for events.

Hanover, NH
Wilson Hall, East Wheelock Street

Reporting to the Senior Development Manager, the Executive Assistant to the Director's Office provides administrative support to both the Howard Gilman '44 Executive Director as well as institutional advancement at the Hopkins Center for the Arts (the Hop). The work includes scheduling, logistic planning and reconciliation, event support and execution, writing, database management and management of daily communication in the Director's Office.

- Bachelor's degree or the equivalent in education and experience.
- 1-3 years of experience supporting a leadership position.
- Excellent interpersonal skills and ability to deal articulately with a diverse range of people and situations with a sensitivity to nuance

- Strong organizational skills and ability to balance priorities and meet deadlines.
- Initiative, sound judgment and ability to work independently.
- Strong writing, detail editing and proofreading skills.
- Technologically savvy in the use of computers, applications, databases, tablets and smartphones.
- Availability and willingness to work occasional weekend and evening assignments.
- Commitment to diversity and to serving the needs of a diverse population.

- Adept at handling confidential information with excellent judgment and discretion.
- Willingness to utilize all forms of communication to ensure efficiency and expediency.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams), Adobe Acrobat, Zoom and cloud-based applications.
- Flexible, creative, self-motivated and willing to work extended hours on occasion.

- Keen interest in the arts.

- Experience with software platforms Airtable, Advance, Tessitura, Slack and/or Asana.

- Comfortable navigating Apple and PC platforms.

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

This role serves as the first point of contact for the Hopkins Center Director's Office as it relates to directing inquiries and monitoring communication on behalf of the Executive Director. Stakeholders include all levels of Dartmouth College; the national and international performing arts field; the Hop's Board of Advisors; as well as donors and dignitaries. The Executive Assistant to the Director's Office provides regular administrative support such as scheduling; daily itineraries; travel booking and reconciliation; meeting and event support; logistics planning and execution; meeting communication, preparation and distribution of relevant documents as well as note taking and follow-up. This position not only anticipates but proactively manages. They provide a bridge for smooth communication between the Executive Director and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff. Additional administrative assistance includes technical support for the Executive Director, including upgrades for software applications as well as coordination of technology.

This role works closely with the Senior Development Manager in the Director's Office and assists in fundraising functions to meet the development and communication goals of the Hop. This position is responsible for ensuring gifts are accurately recorded, promptly acknowledged and supports the ongoing integrity of constituent databases. This role maintains accurate records of memberships and gifts, processing of annual renewals, fulfilling membership benefits, and providing membership reports as needed. May support the Senior Development manager in reconciliation of gifts, ensure accurate constituent data across platforms and in general contribute to the way our organization uses the Tessitura customer relationship management database to its benefit.

The position supports development and communication efforts including but not limited to website, social media, e-newsletters content and development of promotional materials. May support ongoing development operations such as annual development and communications writing and planning; stewardship; internal stewardship communication through Airtable and Google Drive; and onsite event support concerning Membership and Hopkins Center Board of Advisors. May manage or supervise student assistants, including training in data entry and general office duties.