Abstract Production Specialist I

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Job Summary

This position will be responsible for establishing and maintaining an abstract network that can meet quality expectations while providing competitive pricing for our clients. Monitoring, and maintaining statistical metrics on abstractor turn time, coverage, pricing, and quality while ensuring the abstractors are meeting their contractual agreements.

Essential Functions

• Maintain external abstractor statistics and external abstract quality metrics on external abstractor network while maintaining integrity and eliminating non-conformities.
• Negotiate prices with external abstractors.
• Review morning report to show orders in area and coordinate with manager
• Coordinate with Finance to ensure timely payment to abstractors and counties.
• Process all work that is returned by the abstractors physically, including walk-ins and certified copy orders.

• This position will have KPI metrics based on the number of tasks completed as well as the ability to maintain an acceptable error rate.
• Ability to work overtime, including weekends.
• Perform other related duties as assigned.

Essential Knowledge, Skills, and Abilities

• Strong communication skills, both verbal and written, with the ability to interact effectively across all levels of the organization.
• Analytical and problem-solving abilities to assess situations, identify issues, and implement effective solutions.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• Basic knowledge of Microsoft Office Suite.
• Adaptability and flexibility to respond to changing business needs and priorities.
• Commitment to continuous learning and professional development.
• Commitment and ability to cultivate a diverse and inclusive work environment.

Education

• High School diploma or equivalent

Experience

• 1+ years of relevant industry experience required.
• Document retrieval, assignment services, reconveyances, and property title searches experience required.

Compensation and Benefits

• Covius offers an extensive benefits package for all employees, including medical, dental, vision and 401(k)!

• Compensation: $15.00/hr to 18.80/hr

Application Guidelines

For best consideration, please submit your resume and application materials as soon as possible. Review of applications will begin immediately.

Working Conditions

This position is based in a traditional office environment. Employees are expected to work on-site during standard business hours and maintain a professional demeanor in a collaborative setting. Work is performed in a climate-controlled office with standard lighting and noise levels. Regular attendance and punctuality are essential to meet business needs and team collaboration. Occasional overtime, weekend shifts, or holiday work may be required based on operational needs. Employees must comply with company policies regarding data security, time tracking, and collaboration tools across all work environments.

Physical Demands and Activities

While performing the duties of this job, the employee is frequently required to communicate. The employee is regularly required to stand, walk, sit, and constantly operate a computer and other office equipment using hands and fingers for fine manipulation, including keyboarding and mouse use. The employee must occasionally lift, carry, push, pull, or otherwise move objects, such as files and small parcels and/or move boxes weighing up to 30 Prolonged periods of sitting or standing may be required depending on the nature of the work. Specific vision abilities required by this job include close vision, distance vision, and the ability to observe objects at close range in presence of glare or bright lighting (e.g. computer screen).

Job Assignment Flexibility

Employees may be required to transfer to other departments, locations, or roles within the organization based on business needs, employee development goals, or operational priorities. These transfers may be temporary or permanent and are intended to support organizational agility, career growth, and optimal resource utilization. Flexibility and adaptability are essential, and reasonable notice will be provided when such changes occur.

Covius is committed to equal opportunity in all employment practices to all qualified applicants and employees without regard to race, color, religion, gender, gender identity, age, national origin, pregnancy, disability, genetics, marital status, military or veteran status or any other protected category as established by local, state, and federal law. This policy applies to all aspects of the employment relationship including recruitment and hiring, placement, promotion, transfer, compensation, disciplinary action, layoff, leaves of absence, training, and termination. All such employment decisions will be made without unlawful discrimination based on any prohibited basis.

The essential functions, working conditions and physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Please note that all job descriptions are not intended to be all-inclusive. This job description is not designed to cover all activities, duties or responsibilities that are required of the employee for this job. Employees may be required to perform other duties at any time with or without notice to meet the ongoing needs of the organization.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!