New

Executive Assistant

Marmaras & Smith, LLC Private Wealth Management
United States, New Jersey, Bedminster
Mar 07, 2026
Marmaras & Smith is a private wealth management firm serving high-net-worth individuals and multi-generational families. As we continue to grow, we are seeking a highly capable Executive Assistant to serve as a strategic partner and client-facing liaison to one of our Co-Founding Principals. This is a high-trust, high-impact role embedded directly in client relationships and firm operations. The ideal candidate operates with ownership, precision, and professionalism. The Role The Executive Assistant serves as the Managing Partner’s operational right hand and client-meeting partner. You will attend client meetings, ensure accurate documentation and follow-through, and help drive seamless execution across client service and internal initiatives. Key Responsibilities Client Meeting & Documentation Attend client meetings and capture comprehensive notes (Zocks AI or similar) Finalize and maintain accurate records in Redtail CRM Prepare review materials, performance reports, and tracking documents Ensure timely execution of all follow-up items Calendar & Coordination Manage the Partner’s professional calendar and scheduling logistics Align priorities with firm initiatives and client needs Client Experience & Operations Serve as a responsive, polished client liaison Maintain CRM integrity and workflow consistency Identify process improvements to enhance efficiency and scalability Support firm growth initiatives and special projects Compliance Adhere to regulatory and firm standards Maintain strict confidentiality of client information Qualifications 5+ years of professional experience (financial services preferred) Experience supporting an executive in a client-driven environment Exceptional written communication and attention to detail Proficiency with CRM systems (Redtail) and technology tools Strong organizational and prioritization skills Professional presence and high level of discretion What We Offer Competitive compensation Health, dental, vision, life, and short-term disability insurance 401(k) with safe harbor contribution Salary/Compensation: $80,000 - $90,000 per year recblid a5l9tq2r7bospr0wau5r2opckiz6me