Payroll Technician

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED

The City of Allen is currently advertising two distinct opportunities to fill one Payroll vacancy. This recruitment is being conducted concurrently for a Payroll Administrator and Payroll Technician position. Applicants are encouraged to review both postings and apply to the one the best aligns with their experience and interests. However, only one candidate will be selected. To view the alternate opportunity, please visit City of Allen Careers.

• People First- Giving priority to others
• Respect- Treating others with courtesy and dignity
• Integrity- Serving with honesty, trust and hard work
• Deliver- Following through on commitments while exceeding expectations
• Excel- Creating an innovative and improving work environment

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed andmay be required to perform additional, position-specific duties.

• Verifies the integrity of payroll data, including calculations, withholdings, and benefits, to maintain compliance and accuracy in payroll processing.
• Maintains compliance with federal, state, and local payroll regulations by staying up to date on legislative and tax changes. Assesses the impact of regulatory updates, assists with implementation of necessary system and procedural adjustments to ensure payroll compliance requirements.
• Processes payroll by auditing timesheets, hours type code and calculations, , direct deposits, ACH file and reports, posting changes to payroll information, maintaining payroll and transfer journals, and communicating with IRS to provide tax, social security, and other requested information.
• Assists with the administration of payroll accounts payable batch, ensuring timely processing of child support payments, wage levies, insurance payments, and dues. This includes mailing checks, processing and filing reports and assisting accounts payable with entering and processing AP checks.
• Assists with the generation monthly and quarterly payroll reports, including the Texas Municipal Retirement report and payment transfers, 941 reports and payments, workers' compensation, and Texas Workforce Commission reports. Submit all reports to the appropriate personnel for review and approval.
• Provides departmental and customer service support by answering payroll related telephone calls, preparing correspondence, communicating with external and internal customers, resolving issues and complaints and disseminating information to departments.
• Regular and consistent attendance for the assigned work schedule is essential.
• Performs other duties as assigned.

Education and Experience:
Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• Bachelor's degree in Finance, Accounting, Business or a closely related field and one (1) year of related experience, or equivalent combination of education and experience.

• Must possess a valid Texas Class C driver's license.

• City rules, regulations, policies, and procedures.
• Accounting and payroll terminology and methods.
• IRS, Social Security Administration, FLSA and EEOC guidelines.
• City transaction practices and procedures.
• Modern office practices, procedures, and equipment, including financial application software.

• Establishing and maintaining working relationships with professional and support staff, vendors, the public, and City employees.
• Providing outstanding customer service and conflict resolution.
• Operating a personal computer utilizing a variety of business software.
• Maintaining complex accounting and payroll records.
• Making arithmetical computations quickly and accurately.
• Working effectively in a high-pressure environment with changing priorities.
• Effectively communicating in both oral and written format.

General Supervision: Work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness, and conformance to established standards; autonomy is granted at the service or program level; work is subject to general and departmental policies, procedures, and guidelines.