New 
Project Finance Coordinator
 Spectraforce Technologies | |
 United States, Illinois, North Chicago | |
 Mar 09, 2026 | |
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Job title: Project Finance Coordinator
Duration: 10+ Months (Potential Extension) Location: Location: Lake County, IL As a Project Finance Coordinator, you will be responsible for the financial oversight of IT projects supporting the R&D function. This role supports Portfolio Managers in financial planning, budgeting, forecasting, and delivering data-driven insights into the financial health of a portfolio of projects. The position plays a critical role in ensuring project success by providing accurate financial data, insightful analysis, and coordination across multiple projects throughout the full project management lifecycle-from initiation through closure. This is a coordinator role with strong analyst responsibilities. The individual must be well versed in finance and comfortable supporting both financial and project coordination activities. Professional experience is mandatory, as is experience managing multiple projects simultaneously. Pharma experience is not required. Key Responsibilities: Monitor IT operating and capital expenditures to ensure adherence to approved budgets, maintaining accurate records of invoices, expense cash flow, capital authorizations, and spend Support month-end close processes, including budget utilization analysis, variance reporting, and forecast adjustments Generate regular reports and dashboards to communicate portfolio health, at-risk projects, budget status, capital expenditure requests, software renewal timelines, and cost reallocation opportunities Develop and monitor project cost plans and submit capital funding authorizations in collaboration with Portfolio Managers, Project Managers, Business System Analysts, and IT Operations Partner with project accounting, finance, and procurement to capitalize and close out authorizations Update financial forecasts based on project progress, scope, schedule, and resource changes; proactively identify and communicate financial risks and opportunities Monitor project health dashboards and ensure PPM tools contain accurate data; raise risks and issues appropriately Coordinate renewal of IT licenses, subscriptions, and contracts Maintain Statements of Work (SOWs) and Purchase Orders (POs) to track vendor commitments and invoice management Ensure projects adhere to financial policies, regulations, and accounting standards Identify opportunities for process improvement and automation of reports and financial tracking Qualifications & Experience: Bachelor's degree in Finance, Accounting, Project Management, or related field 3 - 5 years of experience managing projects with an emphasis on cost management Strong proficiency in MS Excel Demonstrated experience working on multiple projects simultaneously Strong analytical, forecasting, and financial planning skills Ability to build effective working relationships across stakeholders Required Skills Excel, financial analysis, and forecasting Strong finance background, including managing general ledgers Experience in accounts receivable/payable or within a finance department managing books and invoice management Foundational project management knowledge, including lifecycle phases (discovery, initiation, planning, execution, monitoring, closing) Ability to identify risks and issues Nice to Have Vendor management experience Advanced risk identification and mitigation experience Experience with SAP, SRM, PowerBI, and Clarity PPM Project manager willing to perform analyst-level financial responsibilities This role requires a strong finance foundation combined with project coordination capabilities to effectively support Portfolio Finance Management activities. | |