Maintenance Planning Coordinator - Tampa, FL 995004

Location: Galveston, TX
Employment Type: ContracttoHire (6 months, strong intent for fulltime conversion)
Work Schedule: Day Shift
Work Model: Onsite (Office & FieldBased)

We are seeking a Maintenance Planning Coordinator to support maintenance operations at an industrial facility operating in a highcorrosion environment. This role serves as a critical liaison between site leadership and maintenance teams, ensuring maintenance work is properly planned, resourced, and executed.

The position is approximately 50% officebased planning and coordination and 50% fieldbased support, working closely with active maintenance teams and contractors. The ideal candidate is organized, proactive, handson, and thrives in a collaborative, safetyfocused environment.

• Act as the primary liaison between site leadership and maintenance teams
• Plan and coordinate preventive, corrective, and projectbased maintenance activities
• Develop job scopes, plan work packages, and assist with maintenance scheduling
• Track and manage work orders using a CMMS (e.g., SAP, Maximo, or similar systems)
• Participate in maintenance planning meetings and coordination calls

• Coordinate contractor activities and confirm scope alignment
• Create, manage, and track purchase orders (POs) within the maintenance system
• Monitor vendor performance and material delivery timelines
• Ensure materials are ordered, received, staged, and ready for execution

• Conduct regular field walkdowns to verify work readiness and progress
• Confirm work aligns with approved scope, drawings, and safety requirements
• Provide handson coordination support for piping, valves, and related systems
• Validate material usage and support issue resolution in real time

• Maintain accurate maintenance records and documentation
• Track project and maintenance progress
• Support compliance, safety, and documentation requirements
• Assist with reporting related to maintenance activities and performance

• Experience in maintenance planning, maintenance coordination, or maintenance management
• Handson experience using CMMS systems (SAP, Maximo, or similar)
• Experience tracking:
  
  
  
  • Work orders
  • Purchase orders
  • Contractor activities
  
  
  
  
• Ability to read and interpret:
  
  
  
  • Piping drawings
  • P&IDs
  • Equipment documentation
  
  
  
  
• Experience working with piping and valve systems
• Vendor and contractor coordination experience
• Supervisory or team oversight experience (formal or informal)
• Strong organizational, communication, and problemsolving skills
• Comfort working both in the office and in industrial field settings

• Industrial facility comparable to a small refinery
• Highcorrosion operating environment requiring continuous maintenance
• Strong emphasis on safety, teamwork, and work ethic
• Handson, collaborative culture with close interaction between teams

• Organized, proactive, and detailoriented
• Personable and teamfocused
• Comfortable communicating across leadership, trades, vendors, and support teams
• Willing to work handson in the field while managing planning responsibilities
• Interested in longterm growth and conversion to a fulltime role