Ecology & Evolutionary Biology Undergraduate Advisor

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 05-11-2026

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Department of Ecology and Evolutionary Biology (EEB), located on the Coastal Science Campus on Monterey Bay, is a dynamic group of instructional and research units with staff committed to providing excellent service to students, faculty, and researchers. Our departmental strengths include a collegial and highly accomplished faculty, exciting research, and the integration of both graduate and undergraduate education into our research endeavors. Ecology & Evolutionary Biology (EEB) faculty are devoted to the study of ecological and evolutionary processes in marine, terrestrial, and freshwater environments. The department serves approximately 1000 declared and proposed undergraduate students in four distinct majors. Class offerings, as well as research opportunities, focus on the varied natural environments in the Monterey Bay region, throughout the western US, and in more distant locations such as Mexico, France, Costa Rica, and Australia. The emphasis on field studies is a unique focus of our undergraduate majors; within this context, they address not only basic ecological and evolutionary processes but also the application of this knowledge to improve conservation strategies and environmental quality. We are a highly collaborative unit. This position works as part of an advising and student success-focused team.

More information can be found at: https://eeb.ucsc.edu/

JOB SUMMARY

The advisor for the Ecology and Evolutionary Biology Department in the Physical and Biological Sciences Division is responsible for undergraduate outreach, orientation, and academic advising for the following majors: * Biology BA * Ecology and Evolution BS * Marine Biology MS * Plant Science BS The responsibilities of the advisor include helping students define and develop a realistic academic plan and class schedule to ensure adequate progress towards degree objectives (including revisions throughout a student's career), monitoring student progress through grades and other performance indicators, assisting with enrollment issues, advertising and discussing scholarship and research opportunities with qualified students, providing support for students who need academic support or connections with other student support services.

APPOINTMENT INFORMATION

Budgeted Salary: $31.13/hour - $34.00/hour. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: SV Union

Job Code Classification: 005140 (STDT ACAD ADVISOR 2 SV)

Travel: Never or Rarely

JOB DUTIES

70% - STUDENT ADVISING

• Monitors and evaluates students' completion of academic requirements; includes administrative support for major declaration and graduation processing.
• Applies professional concepts to independently provide prescriptive advice and assistance to students on academic and degree progress and major requirements for the department.
• Assists students in determining a major, alternative academic options, scheduling conflicts, and similar issues.
• Identifies student needs for programs and services.
• Refers students to non-academic resources as appropriate.
• Applies articulated courses to degree requirements and certifies degree completion.
• Advises on moderately complex issues such as multiple degrees, or withdrawal from the University.
• Communicates and exchanges information with other units of the organization and makes referrals to help students with their academic program (e.g., health service, disabled students program, college advisers, transfer center, other academic departments, Career Success, EOP, etc.).
• Provides information to students on programs with special, clearly articulated eligibility requirements such as honors programs, awards, fellowships, scholarships, and advanced level courses.

20% - PROGRAM ADMINISTRATION

• Advises department on scheduling needs for student course progression and requirements completion.
• Develops, publishes, and maintains program information online, in publications and newsletters or other means of regular communication with students with interest in degree programs in department.
• Collaborates with and makes valuable contributions to the Physical and Biological Sciences Advising Team (other undergraduate advisors, department managers and divisional analysts) to coordinate class offerings, plan for key events and deadlines, and develop and share best practices.
• Provides assistance and training to faculty advisors (helping them to understand and interpret policy and procedures related to undergraduate academic degree progress and completion.

10% - GENERAL ADMINISTRATION AND SPECIAL PROJECTS

• Maintains detailed and precise records.
• Develops, coordinates, and supports all aspects of department-sponsored undergraduate program-related events.
• Represents department on standing and ad-hoc campus and divisional committees.
• Maintains cross-training relationships with other advisers in the Physical and Biological Sciences.
• Periodically fills in for other advisors when needed and provides training to new advising staff in the departments in the Physical and Biological Sciences.
• Prepares and maintains training materials, job documentation, and departmental best practices in advising.
  Works on special projects, as assigned.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Basic knowledge of advising and counseling techniques.
• Demonstrated ability to communicate and interact effectively and professionally with students, faculty, staff and parents, all with various social, cultural, economic, and educational backgrounds.
• Strong interpersonal skills.
• Ability to work effectively as part of a team.
• Ability to make presentations to small and large audiences.
• Computer skills sufficient for preparation and management of a large volume of email, shared documents, databases, spreadsheets, and presentations using standard office programs (MS Word, Excel, FileMaker Pro database, etc.) and ability to learn new systems.
• Ability to exercise good judgment and discretion when handling confidential situations or materials.
• Demonstrated research, statistical, and analytical skills with ability to recall, retrieve, and communicate detailed information quickly, accurately, and clearly both verbally and in writing, including preparation of concise written summaries.
• Excellent organizational and time management skills sufficient to independently set priorities and maintain a professional manner within a complex and fast-paced environment.
• Ability to work effectively under the pressure of specific timelines and deadlines.
• Skills in problem-solving to effectively solve multi-faceted problems within an administrative context.
• Demonstrated flexibility, initiative, productivity, and efficiency.
• Knowledge of barriers to student success and intervention techniques to help students overcome difficulties.

PREFERRED QUALIFICATIONS

• Knowledge of departmental courses (including prerequisites, corequisites and enrollment limitations), curricular offerings, and majors.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.