Health Professions Education Specialist 2

GRADUATE MEDICAL EDUCATION MANAGEMENT: The Health Professions Education Specialist 2 is a professional in the administration and management of medical Residency and/or Fellowship programs. The HPES 2 is a professional who applies acquired job skills, and knowledge of policies and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action to effectively administer the 3 fellowship programs in the Department of Anesthesiology & Pain Medicine. The Fellowship Specialist is responsible for the oversight including the day-to-day operations providing direction to the department's educational units and coordination with affiliate institutional sites. The specialist coordinates the department's comprehensive ACGME accredited program.
The HPES 2 utilizes knowledge of medical education to analyze problems and issues of diverse scope and recommends solutions. HPES 2 is expected to formulate strategies to administer policies, processes, and resources in coordination with the program director. The HPES 2 applies acquired skills, process, and policy knowledge to support professional health education program learners, and coordinates program operations, which include teaching and learning activities, projects related to the program administration, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, monitoring regulatory compliance, and supporting program accreditation. The incumbent coordinates implementation of professional health educational activities, which may include program competencies, curriculum, and exams. The HPES 2 directly supports the residency program director and education director in resident/fellow-related activities and is responsible for the administrative components of the program. The incumbent acts as a liaison between all stakeholders and responds through verbal and/or written communication to a wide variety of inquiries through interactions with faculty and administration, including the Office of the Dean, Hospital Finance/Administration, and multiple outside accreditation boards.
The HPES 2 partners with the GME Office to identify and operationalize updates in training, documentation and compliance requirements, new GME or ACGME initiatives, Medical Center or Department patient safety and quality initiatives, and administrative best practices. Overall, the HPES 2 specialist assures the quality of the Education Program administration by providing day-to-day management or all program activities and supports the core members.
MUST BE ABLE TO MAINTAIN CONFIDENTIALITY AND UTILIZE DISCRETION IN DECISION-MAKING AND COMMUNICATIONS.
This position requires excellent verbal/written communication skills to deal professionally with UC administrators. faculty, clinic personnel, staff, residents/fellows, applicants, and the general public. This position requires a keen understanding of goals and missions of the department as well as the ability to understand UCDH policy and procedures and can understand and interpret policies of other institutions and organizations to resolve issues.

Apply By Date

5/11/2026 at 11:59pm PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• AA/AS degree or equivalent experience
• 1 year experience working in an education setting, or equivalent experience
• 4-6 years of experience providing exceptional support to Executives and/or Board members.
• Advanced working knowledge of Microsoft Office including Excel, Access, Word and PowerPoint, ERAS, Residency Management Software such as MedHub and Thalamus other computer programs to produce documents, forms, reports, and spreadsheets.
• Sensitivity to cultural diversity and ability to communicate and interact effectively with people of all ages and diverse background.
• Ability to manage multiple assignments and to work with multiple executives.
• Skills to assimilate complex data sets to develop data findings, conclusions and recommendations.
• Ability to be professional to effectively work with individuals at all levels; ability to demonstrate a high degree of confidentiality and discretion; high degree of motivation and innovation.
• Demonstrated ability to work independently and in a team environment.
• Ability to be optimistic, positive and supportive in all interactions with others.
• Ability to meet both short and long-term deadlines with a minimum of supervision and with initiative and imagination.
• Ability to prepare questionnaires and other survey instruments.
• Ability to gather, compile, and analyze research date, and to present data in tabular, graphic, and pictorial form.
• Ability to prepare and work clear and comprehensive reports.
• Excellent organizational skills with special attention to detail. Must have demonstrated ability to multi-task and thoughtfully prioritize projects.
• Strong analytical and critical thinking skills, with the ability to independently problem-solve and make decisions but also know when to consult supervisory personnel when necessary.
• Knowledge of or willingness to learn administrative requirements of sponsors.
• Project management skills and the ability to manage numerous complex activities with overlapping deliverables and deadlines.

Preferred Qualifications

• BA/BS Degree in Business Administration or a related field plus two years' experience providing administrative support is preferred; and/or an equivalent combination of education and experience (totaling 6 years).
• Experience working with academic personnel policies and procedures.
• Power point experience and editing is highly desired with ability to create board level presentations
• Project management skills a plus.
• Prior experience in a health care setting preferred.

Key Responsibilities

• 35% - Fellowship Administration
• 20% - Training and Development Analyst
• 20% - Learner Support and Engagement
• 20% - Program Accredidation
• 5% - Other Duties

Department Overview

The Department of Anesthesiology & Pain Medicine is a nationally recognized, dynamic, and rapidly growing multispecialty practice dedicated to advancing clinical excellence, innovative research, and world-class education. As one of the largest departments within the School of Medicine-with an annual budget exceeding $111 million-we are proud to be home to more than 90 faculty, 21 MSP physicians, 32 volunteer and affiliated faculty, 58 residents, 10 fellows, 65 certified nurse anesthetists, and 35 professional staff.

Our team delivers cutting-edge, compassionate care across a wide range of clinical settings, including the UC Davis Pavilion (main hospital), Lawrence J. Ellison Ambulatory Care Center, UC Davis Comprehensive Cancer Center, hospital-based clinics, the 48X Complex, and our expanding network of community care locations. Each day, our clinicians support over 64 operating locations and provide more than 56,000 anesthetics and 7,500 Evaluation and Management (E/M) services annually.

Backed by a diverse portfolio of funding-including state support, endowments, research grants, and self-supporting initiatives-we are well-positioned to lead in innovation, education, and clinical care. Whether through our robust residency and fellowship programs, our commitment to discovery, or our deep engagement in public service, the department plays a vital role in advancing the mission of UC Davis Health.

When you join us, you're not just joining a department-you're becoming part of a forward-thinking, equity-driven community where your voice matters, your expertise is valued, and your work helps shape the future of anesthesiology and pain medicine.

POSITION INFORMATION

• Salary or Pay Range: $34.72 - $50.58
• Salary Frequency: Hourly
• Salary Grade: 149
• UC Job Title: HEALTH PROFNS EDUC SPEC 2 CX
• UC Job Code: 004484
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): 8:30AM to 5PM
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Vacation time may be restricted during peak periods throughout the academic year. A willingness to work occasional overtime and flex schedule is required.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks