Facility Coordinator

As a Facility Coordinator at JLL, you'll support the day-to-day operations, maintenance, and overall administration of the facility while serving as a trusted partner to the Senior Facility Manager on administrative, financial, and operational responsibilities. This role positions you as a key liaison between building management, vendors, clients, and internal teams to ensure efficient facility operations, high-quality service delivery, and timely resolution of building-related issues. We believe the most effective teams are built when everyone is empowered to thrive, and in this position, you'll provide an essential onsite facility presence that supports daily operations and addresses immediate facility needs. You'll coordinate maintenance activities, manage service requests, assist with financial processes including invoicing and budgeting, and maintain critical operational databases and records. This role also encompasses general office administration functions, meeting and conference room coordination, and special event support. What sets JLL apart is our culture of collaboration, locally and across the globe, and as a Facility Coordinator, you'll be at the center of that collaboration, ensuring smooth communication and coordination across all stakeholders while delivering exceptional workplace experiences.

• Coordinate maintenance work orders and service requests through facility management systems, ensuring timely completion and quality resolution of building-related issues

• Serve as the primary point of contact and liaison between building management, vendors, clients, and internal teams to facilitate effective communication and service delivery

• Process invoices and purchase orders accurately while assisting with budgeting activities, financial reporting, and audit support

• Schedule and coordinate maintenance activities, vendor services, and building operations to minimize disruption and maintain operational efficiency

• Maintain operational databases, facility records, and documentation to ensure accurate tracking and reporting of facility activities

• Oversee general office administration functions including meeting coordination, conference room scheduling, and support for special events

• Conduct regular facility inspections and walkthroughs to identify maintenance needs, safety concerns, and opportunities for operational improvements

• Support the Senior Facility Manager with administrative tasks, reporting requirements, and strategic facility initiatives

• High school diploma or equivalent

• 2+ years of experience in facility administration, property management, or related operational support roles

• Strong proficiency in Microsoft Office Suite, particularly Excel, with ability to manage spreadsheets, reports, and data analysis

• Excellent organizational skills with demonstrated ability to manage multiple priorities and meet tight deadlines in a fast-paced environment

• Outstanding written and verbal communication skills with a customer-service oriented approach

• Proven ability to work independently with professionalism while maintaining attention to detail and accuracy

• Strong problem-solving skills and ability to address immediate facility needs effectively

• Experience using Corrigo or other computerized maintenance management systems (2+ years preferred)

• Bilingual English/Spanish communication skills

• Background supporting budgeting, financial reporting, purchasing processes, and vendor coordination

• Experience in commercial real estate, corporate facilities, or property management environments

• Familiarity with work order management systems and facility operations best practices