Project Policy Analyst 4

#CA-SS

This position reports directly to the Maintenance Planning Manager and is responsible for the oversight to ensure alignment of administrative processes, systems, and staff with organizational priorities, operational and regulatory compliance across the healthcare facilities. Oversee the Computerized Maintenance Management System (CMMS) to ensure accuracy, completeness, compliance, and ensure effective management of work orders, preventive maintenance schedules. Partner with POM departmental leaders to optimize system utilization of All aspects of the data to ensure effective and efficient Facilities operations to support both Plant Operations & Maintenance and Clinical Engineering.

The incumbent serves as a key program resource for compliance and accreditation activities, including The Joint Commission readiness, state regulatory requirements, departmental policies, and internal operational standards. This position works collaboratively with leadership, regulatory agencies, internal and external departments, PO&M Superintendents, Shops, and other stakeholders to ensure programs, processes, documentation, and systems support ongoing compliance and operational effectiveness.

The role requires independent judgment, advanced analytical skills, and the ability to evaluate complex information, identify process or compliance gaps, develop recommendations, and support the implementation of program improvements. The incumbent also supports the oversight and functionality of CMMS-related processes, departmental workflows, policy systems, and compliance documentation to ensure alignment with UC Davis Health and PO&M objectives.

Work is performed with a high degree of independence under the general direction of PO&M leadership. The position requires initiative, discretion, strong communication skills, and the ability to coordinate complex regulatory, accreditation, policy, and operational activities across multiple functional areas.

Apply By Date August 22, 2026 at 11:59PM; Interviews and recruiting process may occur at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's Degree or equivalent experience
• Three years experience providing analytical, program, administrative, or operational support in a healthcare, facilities, clinical engineering, regulatory compliance, accreditation, or similar complex environment.
• Advanced knowledge of regulatory compliance, accreditation readiness, policy administration, and program coordination in a healthcare, facilities, plant operations, or clinical engineering environment.
• Thorough knowledge of The Joint Commission standards, state regulatory requirements, UC Davis Health policies, departmental procedures, and compliance documentation practices.
• Advanced analytical and problem-solving skills to evaluate complex regulatory, operational, policy, and system-related issues; identify gaps; assess alternatives; and develop sound recommendations.
• Strong ability to interpret, monitor, analyze, and apply policies, procedures, regulations, accreditation standards, and operational requirements to support compliance and program effectiveness.
• Advanced project and program management skills to coordinate multiple compliance, accreditation, policy, CMMS, and operational initiatives with competing deadlines and changing priorities.
• Demonstrated ability to work independently, exercise sound judgment, and make decisions within established policies, procedures, and departmental objectives.
• Strong communication and interpersonal skills to collaborate effectively with leadership, regulatory agencies, internal and external departments, Superintendents, Shops, vendors, and other stakeholders.
• Ability to develop, review, edit, and maintain policies, procedures, position statements, training materials, troubleshooting guides, reports, and compliance-related documentation.
• Knowledge of computerized maintenance management systems, asset management systems, data reporting tools, and workflow processes used to support operational, regulatory, and compliance activities.
• Skill in gathering, assembling, analyzing, and maintaining data related to inspections, regulatory documentation, permits, certifications, rounding processes, work orders, and program reporting.
• Ability to prepare clear, accurate, and comprehensive materials for committee meetings, leadership review, audits, surveys, report-outs, and regulatory readiness activities.
• Strong organizational skills with the ability to manage complex documentation, maintain accurate records, track program requirements, and ensure timely follow-through on compliance-related items.
• Ability to identify process improvements, support implementation of program changes, and coordinate workflow improvements across multiple functional areas.
• Demonstrated discretion and ability to maintain confidentiality when handling sensitive departmental, operational, personnel, regulatory, or compliance-related information.
• Ability to build effective working relationships and provide consultative support to stakeholders regarding compliance, accreditation, CMMS processes, departmental policies, and operational workflows.

Preferred Qualifications

• Advanced experience leading or supporting The Joint Commission accreditation readiness, regulatory compliance initiatives, survey preparation, and documentation management within a hospital or complex healthcare environment.
• Knowledge of Departmental, UC Davis Health and UC Davis policies and procedures
• Knowledge of Mechanical, Electrical, Plumbing skilled craft trades
• Knowledge of the Joint Commission and CMMS process, concepts, systems, and techniques
• Knowledge in promptly addressing building or equipment deficiencies.
• Teamwork building skills.
• Analytical and critical thinking skills
• Decision making skills.
• Proficient utilizing software reporting tools to create dynamic reports and data queries use for daily workload statistics and management reporting to support operational and strategic decision make.
• Excel and Power Point skills.
• Ability to learn and observe the safety policies and guidelines set up by the department.

Key Responsibilities

• 60% - CMMS Asset Management
• 30% - Compliance & Accreditation Program Manager
• 10% - Administrative

Department Overview

The Plant Operations & Maintenance (PO&M) Department is a 24-hour, seven day a week operation responsible for the operation, repair and maintenance of buildings, systems, and grounds at UC Davis Health that includes 148 acres and structures that total 4 million GMSF. Plant Operations & Maintenance is one of the largest operations and maintenance support providers to clinical, administrative, research, SOM and SON departments throughout the Health System.

The Clinical Engineering Department provides a wide scope of services, including: medical equipment planning, pre-purchase product evaluation, integration with IT systems, installation, and repair and maintenance services to the UC Davis In addition to repair and maintenance on most medical devices. Provide services to the following specialty areas: medical imaging, radiation therapy, respiratory therapy, dialysis, anesthesiology, operating room, IT integration with medical devices, and ICU equipment.

UC Davis Health is one of several UC campuses that have their own cogeneration, central power plants. Cogeneration (Combined Heat and Power or CHP) is the simultaneous production of electricity and heat, both of which are used throughout the Medical Center Campus and is supported by Plant Operations & Maintenance 24x7x365.

POSITION INFORMATION

• Salary or Pay Range: $3,440.00 - $6,328.00
• Salary Frequency: Biweekly
• Salary Grade: 129
• UC Job Title: PROJECT POLICY ANL 4 RP
• UC Job Code: 005258
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 6am-3pm, Monday-Friday
• Location: Facilities Support Srvcs Bldg (HSP068)- Sacramento, CA
• Union Representation: RP-Research and Public Service Professionals
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Frequent 3 to 6 Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Occasional Up to 3 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Frequent 3 to 6 Hours
• Squatting/Kneeling - Frequent 3 to 6 Hours
• Twisting - Frequent 3 to 6 Hours
• Climbing (e.g., stairs or ladders) - Frequent 3 to 6 Hours
• Reaching overhead - Frequent 3 to 6 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks