Associate Media Planner HYBRID (Remote)

Associate Media Planner

Long term contract (1 year with possible extension)

Irvine, CA -Hybrid position - 3 days onsite/2 days remote

GROWTH POTENTIAL

Associate Media Planner - Role Summary

The Associate Media Planner will support an integrated media planning team within our client's internal agency, working cross-functionally across 17 brand teams and multiple therapeutic areas. This is a coordination-focused role responsible for helping move media campaigns from approval through launch, execution, and billing.

Key Responsibilities:

• Media Operations: Manage intake processes and help move work orders through the media workflow, including insertion orders (IOs), purchase orders (POs), contracting, and billing.
• Campaign Coordination: Help launch approved campaigns, maintain media calendars and creative trackers, manage documentation, and ensure information stays accurate and up to date.
• Vendor Management: Coordinate with media vendors to gather specifications, obtain missing information, identify documentation gaps, and resolve issues.
• Cross-Functional Collaboration: Work with internal managers, vendors, and teams across multiple media verticals to keep projects moving and campaigns on schedule.
• Process Management: Learn complex workflows quickly, follow contracts through execution and billing, and ensure all necessary steps are completed.

Ideal Candidate:

• Extremely organized and detail-oriented.
• Able to learn complex processes quickly and manage multiple moving pieces.
• A confident communicator who can work with internal teams and external vendors.
• Proactive, able to think independently, and comfortable coordinating across teams.

Additional Details:

• This is a true support and coordination role with exposure to a variety of agency functions, both internally and externally.
• Opportunity for growth, with potential for contract-to-hire.
• Systems mentioned: M3MI and MediaTools.

QUALIFICATIONS:

• Bachelor's degree in marketing, advertising, communications, or related field
• 2-4 years of experience in marketing, healthcare, media planning, media buying, campaign operations, or a related field
• Exceptional organizational skills, attention to detail, sound judgment, and the ability to manage multiple deadlines and dependencies
• Proficiency with Microsoft 365, especially Excel, PowerPoint, Outlook, Teams, and shared tracking tools
• Excellent written and verbal communication, vendor-management, and cross-functional relationship-building abilities
• Ability to work independently and collaboratively in a fast-paced, regulated environment, proactively escalating risks and resolving issues

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