Project Coordinator

Join DEA's Dynamic Team as a Project Coordinator in Our Transportation Business Unit!

David Evans and Associates, Inc (DEA) is actively seeking an experienced, detail-oriented and proactiveProject Coordinatorto support ourTransportation Business Unit. This is an exciting opportunity to work with a highly skilled team on impactful projects that shape communities. This role is based in Portland, OR.

What You'll Do:

As a Project Coordinator at DEA, you'll take ownership of a variety of responsibilities that are crucial to project success, including:

• Client & Stakeholder Collaboration: Deliver outstanding customer service while working closely with internal and external clients to foster strong relationships.
• Project Financial Management: Partner with project manager for cost forecasting, budget management, and financial reporting to ensure projects stay on track.
• Contract & Change Management: Manage contracts, scope changes, and change orders, ensuring compliance and timely delivery.
• Invoicing: Prepare project invoices and progress reports, including processing subconsultant invoices.
• Data Compilation & Analysis: Support budgeting, accounting documentation, and data analysis to monitor financial health and project progress.
• Document Preparation & Quality Control: Support for document deliverable preparation and quality reviews.
• Team Collaboration: Seamlessly collaborate with internal teams, subconsultants, and clients, working on scope and fee development while tracking project status.
• Meeting Coordination & Follow-Up: Organize project meetings, prepare agendas and summaries, and follow up on deliverables and action items.
• Tracking & Auditing: Ensure contract and task orders are monitored, scope and budget adherence is maintained, and quality audits are performed as scheduled.
• Support Project Managers: Assist with accounts receivable (AR), unbilled (UB), cost-to-complete reports, and earned value reports (EVR).

What We're Looking For:

• Proactive Problem-Solver: Strong attention to detail with critical thinking and problem-solving skills. Ability to take tasks from inception to completion.
• Team Player: Ability to collaborate, build trust, and develop innovative solutions within a team environment.
• Communication Skills: Excellent verbal and written communication, able to maintain steady communication flows between teams and clients.
• Financial & Contract Management: Experience with contract administration, invoicing, and general accounting practices (AP/AR). Strong familiarity with managing scope, schedule, and budget.
• Multi-Tasking Skills: Proven ability to prioritize competing requests in a fast-paced environment.

Basic Qualifications:

• Minimum 8 years of experience in a project coordination role.
• Expertise in Outlook, Word, Excel, and financial tracking.
• Experience in customer service and/or quality control.
• Familiarity with contracts, invoicing, and general accounting practices.

Preferred Qualifications:

• Self-Starter: Positive attitude with a high level of accountability.
• Industry Experience: Background in architecture, engineering, or construction projects is a plus.
• Proven experience managing scope, schedule, and budget for complex projects.
• Expertise with SharePoint documentation and site administration.

What DEA Offers You:

We are committed to your success and well-being. By joining DEA, you'll benefit from:

• Comprehensive Benefits Package: Medical, dental, vision, disability, and life insurance.
• Health & Lifestyle Support: Employer contributions to Health Savings Accounts and Lifestyle Spending Accounts.
• Work-Life Balance: Flexible 9/80 work schedule with every other Friday off.
• Career Growth Opportunities: Support for continuing education, training, and mentoring.
• 401k & ESOP: Secure your future with our 401k plan and Employee Stock Ownership Program (ESOP).
• Holistic Well-Being Program: A focus on physical, emotional, financial, career, and community health.
• Competitive Salary: Anticipated range is $54,000 - $90,000, based on your experience and qualifications.

If you're ready to make a significant impact and grow your career in a supportive, collaborative environment, apply today to join DEA and be a part of shaping tomorrow's transportation infrastructure.