Foundation Associate

Howard Community College ( HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

To provide full-performance administrative support work for the development office and the foundation, by ensuring the overall organization and efficiency in these areas. Work is subject to general supervision and is reviewed for technical correctness and compatibility with area policies.

Responsible for administrative support for the development office and its directors.

With input from the directors creates board materials; attends meetings; records and produces official meeting minutes for the foundation board and any other assigned committees (as needed); and posts on the portal.

Schedules appointments for the executive director, director of resource development with board members and donors. Provides the executive director with necessary meeting materials and post meeting follow up for meetings.

Assists in researching and providing executive director and director of resource development with essential data related to identified organizations and individuals.

Coordinates the workflow for the foundation, which may include planning, delegating, and reviewing the work of other clerical employees and/or student workers

Assists with administrative details of carrying out special events as assigned, including set up for events and monitoring ongoing needs to ensure the success of the events

Performs highly skilled tasks within Microsoft applications such as Word, Excel, Publisher and associated programs to draft, edit, review and prepare correspondence, reports, memos, proposals, grants, forms and other related development documents

Prepares outgoing mailings for development team with the assistance of other team members

Develops and maintains paper and electronic file management for all relevant information such as correspondence and reports

Greets and interacts with students, faculty, other college employees and visitors to answer questions and provide information

Updates and maintains electronic distribution lists

Answers phones and emails and responds to inquiries and/or directs them to appropriate source for resolution

Works closely with the information services staff on requests for computer-generated personnel and student data

Prioritizes multiple project assignments, requiring a high degree of accuracy and efficiency

Evaluates administrative processes and suggests most effective use of available technology to promote increased productivity in the development office

Continually updates skills for increased proficiency on the computer and various software packages

Sets up appropriate computer directories, files, and systems as necessary

Implements and manages regular backup systems for office files

Acts as backup for other employees in the work group as required and performs related duties as required

Other duties as assigned

Expertise with Microsoft Office and ability to learn and apply new software quickly

Experience in work coordination and management

Ability to operate routine office equipment

Ability to assist in the training of personnel in use of computer systems

Ability to learn and apply new office procedures

Ability to use own initiative to locate and resolve issues

Ability to interact effectively with others to determine needs and resolve conflicts

Ability to work effectively with others in a work group environment

Ability to effectively edit own work before typing and to proofread

Knowledge of proper business English, grammar, spelling and typing formats

OTHER REQUIREMENTS
Overtime may be required during peak periods, and to staff special events
Pleasant and assured telephone manner
Regular attendance is a requirement of this job
Ability to maintain strict confidentiality and adhere to the development office confidentiality and conflict of interest policy
Ability to communicate effectively, both verbally and in writing
Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.

Office environment

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.

*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).

Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.
HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.