Executive Administrative Assistant- School of Nursing

#CA-SS

The Executive Administrative Assistant provides support for the School of Nursing Assistant and Associate Deans, and Academic Program Directors. Provide primary administrative and executive level support and calendaring for one or more SON Associate Deans, Assistant Deans, and/or Academic Program Directors. Provide administrative and project support to Divisional Unit Directors in one or more functional areas of academic affairs, faculty affairs, student affairs, human resources, finance, operations, curriculum and technology, research administration, health equity, diversity, and inclusion, and/or clinical education. Provide general administrative support to a group of SON faculty (e.g., assistance with calendaring for large groups and conferences, assisting with connecting faculty to appropriate resources, etc.).

Apply By Date: January 7, 2025 by 11:59pm. Interviews and recruitment process may occur at any time.

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

Minimum Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Demonstrated project management experience.
• Experience working in a fast-paced, deadline driven environment.
• Demonstrated political acumen to work in an executive-level office environment. Ability to represent the SON with tact and discretion to all constituents.
• Strong planning and organizational skills to manage complex calendar, to schedule and coordinate large, complex meetings and special events and monitor/maintain complex projects, and ability to work with detail and complete tasks on time, with little or no supervision.
• Excellent interpersonal and oral communication skills to effectively and professionally communicate in person; investigative skills to elicit information needed to clarify inquiries and requests; professional skills to handle sensitive or difficult situations diplomatically; and work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives.
• Excellent organizational skills; demonstrate skill to work on projects with competing deadlines and to establish goals and workload priorities; and flexibility in dealing with people and competing demands.
• Ability to exercise independent judgment and to make effective decisions based on knowledge of Campus and University priorities, resources and policies.
• Ability to anticipate problems/roadblocks and associated consequences and taking appropriate initiative.
• Flexibility to maintain multiple projects with shift priorities.
• Personal initiative and ability to accept responsibility for decisions and actions.
• Excellent writing, editing, and proofreading skills to quickly and accurately produce correspondence and other written materials.
• Skills to maintain confidentiality of sensitive issues; ability to exercise discretion in dealing with controversial or potentially sensitive topics.
• Accomplished organizational and analytical skills to assume general assignments and independently follow through to successful completion; and to manage details of complex projects and events.
• Skill to effectively and efficiently manage multiple, complex electronic calendars preferred, experience and strong organizational skills to schedule and coordinate large-scale conferences/meetings and special events preferred.
• Computer knowledge and skills to apply various programs (Outlook, Word, Excel, PowerPoint) and software to accomplish assignments, and the ability to learn new software, as necessary.
• Resourcefulness to problem-solve using colleagues, the Internet and good judgement

Preferred Qualifications

• Demonstrated experience working in higher education or a similar setting.
• Working knowledge of University of California policies and procedures.

Key Responsibilities

• 40% - Executive Administrative Support
• 30% - Departmental Administrative Support
• 30% - Project Management and Program Coordination

Department Overview

The Betty Irene Moore School of Nursing at UC Davis advances health and ignites leadership through innovative and interprofessional education, transformative research and bold system change. Leaders at the School of Nursing steadily chart a course of developing education curricula, approaches and programs aimed at keeping pace with the rapidly evolving health-care environment and preparing a new breed of health leaders who are skilled and nimble agents of change. All individuals in the School of Nursing are accountable for maintaining and fostering a culture of inclusion, as outlined in the School's Diversity and Inclusion webpage. Please visit the webpage at https://health.ucdavis.edu/nursing/diversity_inclusion/diversity_index.html to learn more.

POSITION INFORMATION

• Salary or Pay Range: $29.16 - $48.97
• Salary Frequency: Hourly
• Salary Grade: 135
• UC Job Title: ADMIN OFCR 2 CX
• Number of Positions: 2
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: Day
• Location: Betty Irene Moore Hall (HSP029)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)
• This is not a H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

- Occasional weekend work during times of heavy volume - Ability to work onsite and/or remotely, as required - Traveling to other UCD locations or out of town

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• This offer is contingent upon your successful completion of an Employment Misconduct Disclosure review where you will be required to disclose any final administrative or judicial decisions within the last seven years determining that you committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our