Intermediate or Senior Administrative Assistant

The Department of Neurosurgery at the University of Virginia School of Medicine seeks applications for an Intermediate or Senior Administrative Assistant.

An Intermediate Administrative Assistant perform clerical and administrative work to support a single person, a group of people, an office, or a program. They work under the general direction of a supervisor, and have a demonstrated capacity to work independently as well as the authority to make decisions based on standard operating procedures and policies, or per the guidance of leadership. They may have latitude to set procedures to accomplish work tasks.

Senior Administrative Assistants provide clerical and administrative support for a single person, a group of people, an office, or a program. They are responsible for the same duties as an Intermediate Administrative Assistant, however, they operate with additional authority, independence, or level of complexity. Along with setting upprocedures to accomplish work tasks, Senior Administrative Assistants may establish office procedures, and ensure implementation. Senior Administrative Assistants may lead, train, and serve as subject matter experts to other administrative support staff. May supervise students and other support staff.

The successful candidate will be expected to:

• Assist 7 neurosurgeons and their support staff with administrative needs.

• Manage calendars and coordinate travel arrangements and reimbursements.

• Assist with coordination of educational conferences, including serving as point person on weekly tumor board.

• Serve as Fellowship Coordinator for one or more fellowships.

• Assist with processing of visas, observers, and other credentialing.

• Transcribe notes and letters, including from film conference and other administrative transcription.

• Assist with data entry in databases.

• Monitor and order supplies.

• Complete special project.

Minimum Qualifications:

Intermediate Administrative Assistant

Education: High School Diploma
Experience: At least one year of relevant experience

Senior Administrative Assistant

Education: High School diploma. Bachelor's may substitute experience.
Experience: Four years of relevant experience. Bachelor's degree may substitute for years of experience.

Location: Hybrid located in Charlottesville, VA.

Anticipated Start Date: December 2024 /January 2025

Anticipated Hiring Range: Intermediate Administrative Assistant - $45,000-$53,000, Senior Administrative Assistant - $55,000-$63,000.

Position Type: This is a Non-Exempt level, benefited position.

Application Review Date: This position will remain open until filled. Review of applicants will begin November 4, 2024.

Visa Sponsorship: This position will not sponsor applicants for work visas

This position is a restricted position and is dependent upon project need, availability of funding and performance.

The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

To Apply:

Please apply through the UVA Job Board and search R0066519. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'.

Complete an application online with the following documents:

• CV or Resume

• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Jon Freeman, Recruiting Specialist, at jf2sw@virginia.edu